Calnify vs Calendly (2026): which is right for you?
Short answer: choose Calendly if your appointments are mostly video or phone meetings and you need deep calendar sync and integrations with tools like Salesforce or HubSpot. Choose Calnify if people also turn up in person, because Calnify runs a walk-in queue and bookings from the same diary, and Calendly doesn't run walk-in queues.
Prices checked on 15 November 2026 from calendly.com/pricing. They change, so check before you buy.
At a glance
| Calnify | Calendly | |
|---|---|---|
| Best for | In-person services with bookings and walk-ins | Online meetings, sales and recruiting |
| Walk-in queue with QR code | Yes | No |
| Waiting-room display | Yes (numbers only) | No |
| Free plan | One location, up to 2 staff, unlimited bookings and walk-ins | One event type, one calendar connection |
| Paid pricing | Flat per organisation: Standard £19/month, Plus £39/month (free during early access) | Per seat: Standard $10, Teams $16 per seat per month billed yearly |
| Online payments | Your own Stripe account (early access) | Stripe and PayPal on Standard and above |
| Two-way calendar sync | Not yet (calendar feed subscription) | Yes, up to 6 calendars on Standard |
| Video meeting links | Not automatic | Yes (Zoom, Google Meet, Teams) |
| Integrations | Few | Many (HubSpot, Mailchimp, Salesforce and more) |
| Customer app or account needed | No | No |
Where Calendly is stronger
Calendly is a mature meeting scheduler. According to its pricing page, Standard ($10 per seat per month, billed yearly) includes unlimited event types, up to six connected calendars, automations and reminders, HubSpot and Mailchimp connections, and Stripe and PayPal for payments. Teams ($16 per seat per month, billed yearly) adds round-robin and team scheduling, lead routing and Salesforce routing. Enterprise starts at $15k a year and needs at least 50 seats.
If your work is mostly sales calls, interviews or consultations over video, and you live in Google or Outlook calendars, Calendly is a strong choice.
Where Calnify is stronger
Walk-ins. Calnify is built for places people visit. Customers scan a QR code, get a number and see their place in the queue. Staff call the next person from a phone, and a waiting-room screen shows numbers only. Calendly is designed for scheduled meetings and doesn't run a live queue.
One diary for bookings and walk-ins. In Calnify, a walk-in being served takes time from the same staff diary as online bookings, so nobody is promised a slot that's already taken. You can keep a share of each day for walk-ins.
Flat pricing. Calnify plans are priced per organisation, not per seat. Standard covers up to ten staff for £19 a month; Calendly's Standard plan for ten people would be ten seats.
Privacy-first defaults. No reason for visiting is required, sensitive answers can be restricted to admins, and contact details are deleted automatically after your retention period. That suits churches, charities and advice services.
What Calnify doesn't do (yet)
To be clear about the gaps: Calnify doesn't have two-way Google or Outlook calendar sync, automatic video links, a native mobile app or a large integrations library. Online card payments and text alerts are in early access.
Which should you choose?
- Mostly online meetings, sales or recruiting: Calendly.
- People walk in, or you run drop-in sessions: Calnify.
- A church, charity or advice centre: Calnify, for the queue, the privacy defaults and the free plan.
- Both: some teams use Calendly for external video meetings and Calnify at the front desk.
Try Calnify free · See Calnify for churches
Sources: Calendly pricing, checked 15 November 2026.